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Purple news |
| Purplesoft hits the spot! |
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We have recently implemented ‘Purplesoft’ which is a fantastic added benefit for Purple clients. We have included this within the accountancy package at no additional cost, regardless of whether we do your book keeping or not.
This also means that you can do your own bookkeeping, should you wish, securely online, with the support of your accountant. As your accountant can log on at the same time, not only does this enable you to remain in closer contact with your accountant, but you could reduce your costs by doing your own bookkeeping. You can access real time, live data 24/7 wherever there is an internet connection, providing you with complete control over your finances.
Of course, you probably want us to do the bookkeeping because either you don’t have the time or the inclination to do it, but during these times, l feel it is important to give you the choice.
You may be asking the question; how easy is it to use?
The software is easy to use, but we appreciate that you may not be an accountant, that’s why you hired us in the first place!
We have put together an easy free guide to using the software, and also, we have put together a quick 45 minute training session, details attached, if you would prefer to have us to show you around the system, for a fantastic offer price of £49+vat.
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| Got piles? |
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Do you struggle to find documents quickly?
Need to free up costly space?
No matter the size of your piles! Let us scan and store your documents electronically, quickly and efficiently. Benefit instantly, go green and gain instant cost savings of at least 25%!
Cut time and effort
Cut costs
Cut paper
More space
More secure
More transparency
More efficiency
More environmentally friendly
Staff focus on value added activities
Customers get a slicker service
Access anywhere 24/7
Enhances disaster recovery
Document storage is only £10 per box per year. That’s less than 3p per day!
Our document scanning service will convert your paper documents quickly and easily into digital documents. Accessible to anyone in your organisation who has authorisation to view them, 24/7 from anywhere in the world. The paperwork can then either be stored by us in our secure facility for a small annual fee, or be destroyed.
You have the choice of how your documents are stored and viewed:
1) Online, secure personal portal, accessible 24/7
2) Hosted server
3) Scanned to disc
Document scanning prices:
10% of your bookkeeping cost if stored on disc, i.e.
50 transactions = £5
20% of your bookkeeping cost for online portal i.e.
50 transactions = £10
Hosted server, quote upon request
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| Other news and tips |
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1) Managing debtors
2) HMRC - extra time added on!
3) Sole trader versus limited company?
4) When did you last review your taxes?
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| Product Description |
1) Managing debtors
Managing debtors is not only time-consuming, but when invoices remain unpaid until the last possible moment, it can have a serious impact on your cash flow and your ability to operate smoothly. This is particularly so, for small businesses.
If outstanding amounts build up significantly, you may be unable to meet financial commitments, damaging relationships with both suppliers and staff.
Setting up credit controls
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Have a system and process in place and stick to the process.
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Encourage payments to be made automatically to your bank account.
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Set terms and conditions at the outset and stick with them.
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Debtors should be ranked by value and risk, and their accounts monitored accordingly. This is particularly important for new customers.
Managing debtors
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Follow up on all slow payers
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Insist on your trade terms being met.
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Make personal contact.
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Keep in touch. Maintain follow up – if necessary, including regular reminders.
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Check your systems: If you don't get invoices out promptly it encourages customers to delay payment.
Problem customers
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Stop supplies. If accounts are not being paid, supplies should be stopped. You can then discuss the situation with your customer.
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Discuss your policy and the credit limits you are applying up front so customers know you are serious about your collection program.
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If necessary use a professional debt collector and be prepared to go to court.
A final word of advice
Do not be concerned about taking such a disciplined approach to debt collection because you are afraid of losing the customer. The fact is, if customers are not meeting their payment obligations, they are not worth having.
2) HMRC - extra time added on!
Extra time now allowed for corporation tax, PAYE and VAT.
4) When did you last review your taxes?
Get in touch now for a review
01624 618002
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February 2009 